The Admissions Pipeline
Right now, you probably lose track of who inquired, who you called back, and who ghosted you. This CRM shows you exactly where every prospect is in your funnel.
This is your bird’s-eye view of your enrollment funnel. You can see bottlenecks instantly.
Filled form 2 hrs ago
Filled form yesterday
Notice that 12 people inquired, but only 2 enrolled. That’s a 16.7% conversion rate. Most schools don’t know this number! Once you can see it, you can improve it.
Instead of playing “phone tag,” prospects can book their own interview slot directly from your website.
Schedule Your GMI Interview
Select a time that works for you
No more back-and-forth: “Can you do Tuesday?” “No, how about Thursday?” This self-service booking tool respects your availability (you set the hours) while giving prospects convenience.
Automated Communications
You probably send the same 10 emails repeatedly: “Welcome to GMI,” “Payment reminder,” “Class starts tomorrow,” etc. This system sends them automatically at the right time.
See every automated email sequence and who’s receiving them.
| Email Sequence | Trigger | Status | Sent (30 days) |
|---|---|---|---|
| New Lead Welcome | Form submission | Active | 47 emails |
| Payment Reminder | 3 days before due date | Active | 12 emails |
| Late Payment Alert | Payment 1 day overdue | Active | 2 emails |
| Class Start Reminder | 24 hours before cohort start | Active | 15 emails |
| Graduation Checklist | Student completes 120 clock hours | Active | 3 emails |
These sequences run 24/7 in the background. You write the email once, and the system sends it to every applicable student at the perfect moment.
Here’s what students see 3 days before their payment is due.
Hi Sarah,
This is a friendly reminder that your next tuition payment of $500 is due on January 8, 2026.
Amount Due: $500
Due Date: January 8, 2026
Payment Plan: Weekly Installments
Questions? Reply to this email or call us at (713) 555-0100.
Thank you for choosing GMI!
Some students don’t check email. The system can also send text messages for urgent reminders.
Email open rates are ~20%. SMS open rates are ~98%. For critical reminders (class starts tomorrow, payment failed), text messages ensure students see the message immediately.
Executive Dashboard
Right now, you probably don’t know your exact revenue per student, average time-to-graduation, or which marketing channel brings the best students. This dashboard gives you those insights.
This is your “CEO dashboard.” See your entire operation in one screen.
Revenue Trend (Last 6 Months)
Enrollment by Source
If Google Ads brings 45% of your students, you know where to invest more marketing dollars. If Facebook only brings 15%, maybe it’s not worth the effort.
Mobile Command Center
You’re not always at your desk. The entire system is mobile-responsive, so you can approve exceptions, check revenue, or log attendance from anywhere.
Your most critical metrics, accessible while you’re grabbing coffee.
You’re at breakfast and get a text: “Did Mike pay yet?” Pull out your phone, check the dashboard, and reply with confidence—all in 15 seconds.
Already Have a Team?
Dr. Johnson, if you already have an admin team or a bursar, this system is built for them. It allows you to stop paying for 5 different disconnected software tools and gives your staff a unified “Command Center” to work from.
Software Stack Comparison
If you bought these tools separately to do what the MedSchool OS does:
| Software Tool | Typical Cost | Status in MedSchool OS |
|---|---|---|
| QuickBooks (Invoicing) | $115+ / mo | INCLUDED |
| Calendly (Booking) | $30 / mo | INCLUDED |
| DocuSign (Contracts) | $40 / mo | INCLUDED |
| Dropbox (Files) | $20 / mo | INCLUDED |
| TOTAL | ~$250+ / mo | Included in $449 |
If you have an assistant, this makes them 2x more efficient. They stop data-entering from Calendly to QuickBooks and start focusing on helping students.