Stop ChasingSignatures.
Ratecon Flow automates your entire dispatch process — from rate confirmation to signed document to BOL collection — so your team can focus on moving freight, not paperwork.
Works alongside DAT · Truckstop · MacroPoint · Trucker Tools · and your existing tracking software
Your Cash Flow Depends on Documents You Can’t Control
Every unsigned ratecon and missing BOL photo is a load the factoring company won’t pay for. Manual processes mean delays, errors, and money left on the table.
Carriers Ignore Signing Emails
You send the ratecon. The carrier doesn’t sign. You call, text, follow up — and the clock is ticking on your pickup window.
BOL Photos Never Come In
Delivery is done but the driver never sends the BOL. Your invoice sits incomplete and the factoring company won’t process it without proof of delivery.
Backdated or Altered Documents
Paper ratecons can be signed days later with the wrong date. No audit trail, no protection — just disputes with carriers and headaches with your factoring company.
Reassigning Loads Is a Nightmare
When a carrier can’t take a load, there’s no clean process. Old signing links float around, records get messy, and dispatchers scramble to start over manually.
Watch Ratecon Flow In Action
See how a load goes from rate confirmation to signed document to invoiced — without a single manual step from your dispatch team.
From Email to Invoice — Automatically
Ratecon Flow connects to your load board’s rate confirmation emails and automates your entire dispatch workflow. Your team assigns a carrier — the system does everything else.
Rate Confirmation Arrives From Your Load Board
Your load board sends a rate confirmation email to your dispatch inbox. Ratecon Flow picks it up automatically, converts it into your branded ratecon, and adds it to your dispatch dashboard as Pending. Works with DAT, Truckstop, and any load board that emails rate confirmations.
Dispatcher Assigns a Carrier
Your dispatch team gets an email alert with a direct link to the load queue. One click assigns the carrier. That’s the only manual step in the entire process.
Carrier Receives the Ratecon to Sign
The carrier gets a branded signing email with a secure link to review and electronically sign the ratecon. The date stamps automatically — preventing backdating. They also receive a separate email with a one-click decline option if they cannot take the load.
BOL Upload Request Sent After Delivery
Once the carrier signs, the system watches for completion. After delivery, the carrier receives an email with a link to upload their Bill of Lading photos directly from their phone — with the Load Number pre-filled.
Invoice Ready for Factoring
Once BOL photos are received, the load status updates to BOL Received. Your team generates the invoice with a single button click — complete with the signed ratecon and BOL photos attached, exactly the way your factoring company requires.
Built to Protect Your Revenue
Every feature in Ratecon Flow was designed around one goal: making sure your factoring company gets what they need to process your invoices without delay.
Backdated Signatures
The signature date stamps automatically at the time of signing. Carriers cannot change it. Every document has a verified, tamper-proof timestamp.
Click to Assign
After the initial carrier assignment, your dispatcher does nothing else. Every email, reminder, status update, and document request is automated.
Factoring Ready
Invoices are generated with the signed ratecon and BOL photos already attached — exactly what your factoring company needs to process payment.
Required for Drivers
Carriers sign and upload BOL photos directly from their phone browser. No app downloads, no accounts, no friction — just a link in their email.
Reassignment Process
When a carrier can’t take a load, one button resets everything — cancels their signing link, clears their assignment, and puts the load back in the queue.
Brand Throughout
Every email, every signing page, every upload form carries your company’s logo, colors, and contact information. No third-party branding visible to your carriers.
Carriers Can Decline Instantly
When a carrier can’t take a load, they click one button in their email. No phone tag, no confusion. Dispatch gets an instant alert and the load resets automatically.
- One-click decline button in carrier email
- Signing link cancelled automatically on decline
- Dispatch alerted immediately via email
- Load resets to Pending for fast reassignment
BOL Photos From Any Phone
Drivers upload their Bill of Lading photos through a simple form that opens right in their phone browser. The Load Number is pre-filled — they just take the photos and submit.
- Pre-filled Load Number prevents errors
- Multiple photos supported per load
- Delivery date and notes captured automatically
- Photos stored and attached to invoice automatically
Never Chase a Driver Again
The moment a carrier signs their ratecon, an automated BOL request goes out. Clear instructions, branded email, direct upload link — no dispatcher involvement needed.
- Sent automatically after signing — no manual trigger
- Branded with your company logo and colors
- Sent from your dispatch email address
- Payment reminder included to motivate fast uploads
Carriers Sign From Any Phone
No app, no account, no printer. Carriers receive a secure signing link right in their email and sign the ratecon directly from their phone — in seconds, from anywhere.
- Works on any smartphone browser — no app required
- Date stamps automatically at time of signing — no backdating
- Signed document stored and attached to invoice automatically
- Dispatcher notified the moment signing is complete
Your Factoring Company Has Requirements. We Meet Them.
Factoring companies won’t process a load without a signed ratecon and BOL photos attached to the invoice. Ratecon Flow makes sure every single load has both — automatically, every time.
“Before Ratecon Flow, we were manually following up with every carrier. Now the whole process runs itself. Our dispatchers spend their time on actual dispatch work — not chasing paperwork.”
Built for Growing Brokers
One setup fee. One monthly rate. Up and running in 7 business days. No contracts, no surprises.
- ✓Automated ratecon signing
- ✓BOL photo collection
- ✓Carrier decline workflow
- ✓Factoring-ready invoices
- ✓Branded dispatch portal
- ✓Up and running in 7 business days
- ✓Automated ratecon signing
- ✓BOL photo collection
- ✓Carrier decline workflow
- ✓Factoring-ready invoices
- ✓Branded dispatch portal
- ✓Up and running in 7 business days
- ✓Automated ratecon signing
- ✓BOL photo collection
- ✓Carrier decline workflow
- ✓Factoring-ready invoices
- ✓Branded dispatch portal
- ✓Dedicated support & SLA
- ✓Custom workflow additions
All plans include full white-glove setup, branded portal, dispatcher and driver guides, and works alongside your existing load board and tracking software.
Ready to Automate Your Dispatch?
Let us show you how Ratecon Flow works for your operation. No pressure, no obligation — just a straightforward look at how your team can stop chasing documents and start moving more freight.
Or call Houston Online Marketing directly to schedule your walkthrough.